Washington University in St. Louis | OVCR

Faqs

Below please find answers to some frequently asked questions.  Additional questions may be answered by reference to our Award Document Quick Guide

 

When can I do a PA and who should I send it to?
What kind of agreements can JROC help me with?
What do contract negotiators need from departments before they can process agreements?
Who can help me with a Confidentiality Agreement (CDA)?
Who processes my agreement?
What is the F&A rate applicable to my project?
What are the characteristics of a subaward, vendor, and consultant?
What are the characteristics of a grant, contract and gift?
What is an "STC" and how do I get one?
How are Requests for Proposals ("RFPs") processed?

 

imageWhen can I do a PA and who should I send it to?

A Project Activation (PA) request can be processed once you have received confirmation that a subaward will be awarded or continued and the PDS has been approved by OSRS-grants. The prior approval form is available here​. The PA should be sent to researchcontracts@wusm.wustl.edu and should be accompanied by a Notice of Award or confirmation correspondence from the sponsor. Instruction for how to fill out the PA form can be found here​.

imageWhat kind of agreements can JROC help me with?

A description of the types of agreements that JROC processes can be found here​.

imageWhat do contract negotiators need from departments before they can process agreements?

​Clinical Trial Agreements ​Sponsored Research
Agreem​ent
​Subaward / Subcontract
Ser​vice
Agreement​
Data Use
Agreement​
Collabora​tion Agreement​

Study expeditor form

eICA form

Protocol

Informed Consent

Contract

SRA Intake Form

Scope of Work

Budget

PDS (approved by OSRS-Grants)

PDS (approved by OSRS- Grants)​

PI acknowledgement

Budget

Scope of Work

Informed consent (if applicable)

​Service Agreement Intake Form

 

​DUA Intake form signed by PI

IRB approval

Collaboration Agreement Intake Form

Scope of Work

 
For more information about the intake process, please see the Quick Guide​.

imageWho can help me with a Confidentiality Agreement (CDA)?
The proper contact to assist with CDA processing depends on the purpose of the confidential discussions.  If a CDA is needed to discuss a potential research project or service arrangement, contact ResearchContracts@wusm.wustl.edu. If a CDA is needed to discuss a potential license of University intellectual property, contact MTA@dom.wustl.edu. 

imageWho processes my agreement? 
The Joint Research Office for Contracts each handles their own set of agreements. For general guidelines on each group's purview, please see the Quick Guide​.  For contact information, please see the staff list here​.

imageWhat is the F&A rate applicable to my project?

Because F&A rates vary based on the work being performed and the place of performance, please see the Quick Guide​ for more information.

imageWhat are the characteristics of a subaward, vendor, and consultant?   
For a description of the differences between a subaward, vendor, and consutant, please see this guide.

imageWhat are the characteristics of a grant, contract and gift?  
A gift is funds or goods that are given voluntarily to to Washington University, with no reciprocal obligations. There is no quid pro quo expectations.  A grant is an arragement under which there is a transfer of funds, property, services or anything of value from the sponsor to the institution to assist the institution in reaching a particular institutional goal or public purpose.  A contract is a mechanism for the procument of a specific service or product with specific obligations for both the buyer and seller. This creates a quid pro quo relationship.  For more information about the characteristics of a grant, contract, and gift, please see this guide

imageWhat is an "STC" and how do I get one? 

An “STC” is the summary of terms and conditions of a contractual agreement.  The contractual agreement could be a subaward, a modification to a subaward, or a direct contract.  The STC is designed as a tool to highlight certain financial terms of the agreement (amount funded, budget/performance dates) or other note-worthy provisions, as well as a roadmap to where common expected terms and conditions of the agreement can be located.  Please be aware that the STC highlights only some aspects of the contract, and the full agreement should be reviewed for a complete understanding of all contractual obligations. An STC is prepared at JROC, and is distributed to the principal investigator, the department administrator, the OSRS-Grants team, and SPA, along with the fully executed contract (or modification, subcontract, subaward, etc.), once the agreement associated with the STC has been fully signed.  An STC is only issued once an agreement has been fully negotiated and signed by both the awarding party and the recipient (Washington University).  

imageHow are Requests for Proposals ("RFPs") processed?  

Please see the RFP overview here​.

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