Washington University in St. Louis | OVCR
FAQS

How can I obtain a Washington University W9?

How do I address overlap in other support?

How do I respond to Freedom of Information Act (FOIA) requests?

How do I sign up for Research Administration listservs?

Is it okay to charge IRB fees to a grant?

Is it okay to charge radioactive waste to a grant?

What are the characteristics of grants, contracts, and gifts?

What are the characteristics of subagreements, consultants, and vendors?

What is Washington University's definition of Organize​d Research​?

What is Washington University's policy on record retention?

Where can I find a notary public?

Where can I find information on data sharing, and model organism sharing?

Where can I find information on Individual Development Plans for NIH RPPRs?

Where can I find Washington University's Code of Conduct?

Where can I find Washington University's Federally Negotiated Facilities and Administrative Rate Agreement?

Where can I find Washington University School of Medicine's Facilities and Administrative rates (i.e. F&A, Overhead, Indirect Cost rates)?

Where can I find Washington University's Institutional Data?

Where can I find Washington University's Intellectual Property Policy?

Where can I find Washington University's Roles and Responsibilities for various individuals and offices?

Where can I find Washington University's Wiring/Routing Instructions?

Whom do I contact regarding body donations?

Whom do I send checks to?

Whom do I contact regarding Gifts and Endowments?

Whom do I contact regarding limited submission (only one application per institution is allowed)?

 

 

imageHow can I obtain a Washington​ University W9?

​The W9 can be found on the tax website​. Print, sign and date the form. Any Washington University employee can sign the W9. For further questions, contact Accounting Services at 314.935.4392

imageHow do I address overlap in other support?

Example of general overlap statement at the time of submitting the application:
"Adjustments to avoid overlap will be made to my other support prior to funding of this application."

For other support being submitted as Just-in-Time information, more detail should be provided, as in the example below:
"If this application is funded, I will reduce my effort on grant 5R01AIxxxxxx-03 to 2.0 calendar months, so that my overall research effort does not exceed 12.0 calendar months."

How do I sign up for Research Administration listservs?

NIH Guide
NIH Extramural News
WU Research News​
eRA Commons Admin
HealthResearch (RESADM)

imageIs it okay to charge IRB fees to a grant?

The Human Research Protection Office (HRPO) currently charges for IRB review of any research studies that are supported by for-profit companies. This includes:

  • For-profit supported studies
  • Industry supported studies
  • PI initiated studies
  • Either clinical trials or non-clinical trials

There are no fees assessed for review of research studies funded by federal or state agencies, not-for-profit foundations, or for internally funded research. For more information, please contact HRPO

Is it okay to charge radioactive waste as a direct cost to a grant?

Yes. The following statement should be included in your budget justification when you have listed radioactive waste as a direct cost:

Washington University charges radioactive waste disposal as a direct cost through the formal operation of a service center. This methodology is consistent with the Washington University CASB Disclosure Statement DS-2.

What is Washington University's policy on record retention?

Sponsored Projects Accounting (SPA) is the official office at Washington University that is responsible for retaining copies of grants. For NIH grants (not contracts), SPA is required to keep copies of grants for four (4) years past the date that the financial report was filed for a competitive segment. A Principal Investigator would therefore not be required to retain anything longer unless he/she needs it for his/her own records. Please keep in mind that SPA does not typically have copies of the research plans or progress reports, as they are not reviewed by central administration. For non-NIH grants, please refer to the terms and conditions specific to the agency.

Please click here for the complete Records Management Policy.

Where can I find information on imageIndividual Development Plans for NIH RPPRs?

Please click on the links below to find information and language regarding Individual Development Plans for NIH RPPRs (Research Performance Progress Reports), per NIH NOT-OD-14-113.
 

Whom do I contact regarding body donations?

Please contact the Department of Neuroscience at 314.362.3597​

Whom do I send checks to?

If the check is for a grant, please send the check to: Sponsored Projects Accounting, Washington University, CB 1034, 700 Rosedale Ave, St. Louis, MO 63112-1408

If the check is for a gift, please contact Veselina Jovanovic at 314.362.0207 or vjovano@wustl.edu

Whom should I contact for questions concerning Gifts and Endowments? 

Please contact Veselina Jovanovic at 314.362.0207 or vjovano@wustl.edu

Whom do I contact regarding limited submission (only one application per institution is allowed)?

Please click here for the Internal Competition website. If you do not see the Internal Competition you are looking for, please email Catherine Determan

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