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Award Management

Depending on the type of proposal, several Washington University offices may be involved with the management of an award. Managing awards involves negotiation and acceptance, account set-up, and financial administration.  

Research Gateway

The Research Gateway provides Washington University faculty and staff with efficient, single sign-on access to the resources necessary to propose, manage, and close-out research projects and satisfy compliance requirements.

Award Management Process Overview 
This decision tree assists researchers in determining which office serves as a point of contact for management of a particular award.  ​

Effort Reporting
Federal regulations require that WUSTL maintain a system that distributes salary charges among direct activities (e.g. sponsored research, instruction, clinical activity) and indirect activities (e.g. administration). Every WUSTL employee who works on a federally funded research project must periodically estimate a distribution of their effort on such projects. For additional information please visit Effort Reporting at WUSTL.

WUSTL utilizes an electronic effort reporting system called ePARS (electronic Personnel Activity Reporting System). ePARS is accessible via the Research Gateway. For additional information and instructions, please visit the ePARS website.

Faculty Financial Reporting
The FFR system assists Washington University faculty in the financial management of sponsored projects and department funds.

Material Transfer Agreements (MTAs)
The Office of Technology Management should be informed whenever investigators become involved in the transfer of materials— outbound or inbound.

PI's Quick Reference Guide for Managing Sponsored Funds 
A printable brochure that provides researchers with necessary information on the financial management of sponsored projects.

Research.gov
Led by the National Science Foundation (NSF), Research.gov is a partnership of federal, research-oriented, grant-making agencies with a shared vision of increasing customer service for the research community, while streamlining and standardizing business processes among partner agencies. Research.gov provides a comprehensive menu of grants management services for both the research community and federal government agencies.

Technology Transfer
The Office of Technology Management helps federally funded technologies reach the public. The inventors at Washington University play a crucial role in helping the University comply with the Bayh-Dole Act. Investigators are urged to disclose federally funded inventions to the Office of Technology Management as well as to the funding agency (e.g., NIH, ACS, NSF, FDA). ​​​​​