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Current Status Conflict of Interest (COI) – It was necessary to postpone the launch of the COI module planned for the weekend of January 7-8. The majority of COI Module configurations are in place, but various technical system issues were discovered during WU staff and faculty testing, so additonal time is needed for the vendor to apply the fixes and for WU to then retest multiple processes. Two faculty focus groups were held in December, with 10 focus group members logging into the new COI system and testing the disclosure forms. From these sessions, the RMS team received valuable feedback on navigation features, form instructions and system errors to report to the vendor for resolution. The RMS team is working with the vendor to develop a new launch date and will soon communicate a revised timeline.

The 4 COI Programs have developed a coordinated support and communication plan which includes using a single "askCOI" point of contact as well as a new COI umbrella website which will be rolled out soon to provide a one stop access point for all COI information, system tutorials and other support resources.

Pre-Award & Award Management (PAAM) – The PAAM Team, which includes central area staff as well as school/department grant administrators, is focused on foundational Proposal Development (PD) Module configurations including: direct cost budget categories, default indirect cost tables, approval routing, security roles, and sponsor master list development. PAAM Workgroup school/department members will soon be able to review configuration setups and evaluate department-specific aspects. The PAAM Team continues to participate in weekly vendor configuration calls, and our vendor (infoEd) Module Consultant will be on-site again in late fall.

About RMS RMS, Washington University’s new Research Management System, is under development through the PAAMCO Pro​ject. By June 2018, RMS will replace some of the University’s in-house developed research administration systems, including the pre-award Proposal Development System (PDS) and the Conflict of Interest (COI) Financial Disclosure System, and will add a new module for award management. In line with the new institutional IT Guiding Principles​, we selected infoEd​ as our vendor product solution. As reflected in the Timeline​, this entire project will take approximately 3 years, during which time we will engage faculty and staff stakeholders in the process.

Questions and feedback on ​RMS and the PAAMCO Project are welcomed and encouraged via Contacts​.

Go​​als

  • Enhance our ability to more effectively complete our work in certain key research administration systems by purchasing a vendor product which reflects more current technology.
  • Improve our ability to collect, store, analyze, and share data enabling us to report information about our research enterprise to improve collaboration, proposal preparation and strategic decision making.
  • Reduce the compliance and administrative burden of our faculty, department, school and central institutional staff.

Announcements

January 9, 2017 RMS Development Update: COI Module Launch Postponed, Faculty Focus Group Testing, and Umbrella Website​​
November 30, 2016 RMS Development Update: COI Module Launch, System Testing and Umbrella Website; PAAM Module Development; SPIN Development​​
June 2, 2016 RMS Development Update: COI Faculty Focus Groups, PAAM Kickoff, and Vendor On-Site Work​​
December 1, 2015​​ PAAMCO Project Update: Research Management System Vendor Demo December 17th​
November 24, 2015​​ PAAMCO Project Update: Vendor Selected, System Named​
July 28, 2015 PA​AMCO Project / Web Launch Announcement

​​PAAMCO ​​Project Scope

The components within the PAAMCO Project Scope are listed below and displayed within the diagram.

Components outside of the scope diagram area reflect the intent to expand integration points with other institutional systems beyond what exists with the research administration systems today.

​​Pre-Award (PA)
Proposal and budgeting syst​em that replaces PDS and improves proposal preparation, data collection and submission

​​Award Management (AM)
Award Management System that provides a way to manage award specific data separate from financial information

​​Agreements Management (AM)
Replaces current JROC tracking system to enhance management and reporting of agreements (clinical trials agreements, industry research contracts, incoming subawards, etc.)

​​Outgoing Sub-agreements Management (SUB)
Replaces current system and improves outgoing sub-agreement management

​​Conflict of Interest (COI)
Solution to standardize and coordinate processes of the 4 WUSTL COI offices (research, institutional, continuing medical education (CME), and clinical) to reduce administrative burden for faculty and staff

​​Electronic Document Management (PA, AM, SUB, COI)
Auxiliary functionality relative to each of the modules providing the ability to associate and store supporting documentation

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click to enlarge​​

Note: Post-award activities are not in the scope of this project​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​