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Current Status PAAMCO Project on Track for Second Quarter 2018 Completion

Conflict of Interest (COI) - Module was launched February 27, 2017 and implementation of non-critical post go-live functionality is in process.

SPIN (Sponsored Program Information Network) - SPIN funding opportunities database was launched on May 10, 2017 and is available through rms.wustl.edu. With 40,000 opportunities from more than 10,000 sponsors, SPIN is a consolidated source for easily locating external funding opportunities using a variety of the following features:

  • Search/filter using keywords, sponsor, location, etc.
  • Set up personalized automatic funding alerts and track opportunities of interest
  • Receive notifications of new funding opportunities
  • Access curated lists of WashU managed internal selections

Pre-Award & Award Management (PAAM)

  • Timeline revision approved by Project Sponsors in May 2017 to launch all PAAM related system functionality in April 2018, rather than part in October 2017 and part in June 2018
  • Revised timeline moves roll-out of new proposal submission module away from major NIH submission deadline windows
  • System Demo Series initiated in June 2017 to continue through November 2017
  • PAAM Team, which includes central area staff, as well as school/department grant administrators, continues to be focused on foundational Proposal Development (PD) Module configurations. PAAM Workgroup school/department members meet weekly to evaluate configuration setups and department-specific aspects.
  • PAAM Team continues to participate in weekly vendor configuration calls

About RMS RMS, Wash​ington University’s new Research Management System, is under development through the PAAMCO Pro​ject. By June 2018, RMS will replace some of the University’s in-house developed research administration systems, including the pre-award Proposal Development System (PDS) and the Conflict of Interest (COI) Financial Disclosure System, and will add a new module for award management. In line with the new institutional IT Guiding Principles​, we selected infoEd​ as our vendor product solution. As reflected in the Timeline​, this entire project will take approximately 3 years, during which time we will engage faculty and staff stakeholders in the process.

Questions and feedback on ​RMS and the PAAMCO Project are welcomed and encouraged via Contacts​.

Go​​als

  • Enhance our ability to more effectively complete our work in certain key research administration systems by purchasing a vendor product which reflects more current technology.
  • Improve our ability to collect, store, analyze, and share data enabling us to report information about our research enterprise to improve collaboration, proposal preparation and strategic decision making.
  • Reduce the compliance and administrative burden of our faculty, department, school and central institutional staff.

Announcements

​May 10, 2017 ​​RMS Development Update: New SPIN Funding Opportunities Database Now Available​
February 27, 2017 RMS Development Update: New COI Module Now Available; What Disclosers Need to Know Now​​
February 16, 2017 RMS Development Update: COI Module Launches Monday, February 27​​
January 9, 2017 RMS Development Update: COI Module Launch Postponed, Faculty Focus Group Testing, and Umbrella Website​​
November 30, 2016 RMS Development Update: COI Module Launch, System Testing and Umbrella Website; PAAM Module Development; SPIN Development​​
June 2, 2016 RMS Development Update: COI Faculty Focus Groups, PAAM Kickoff, and Vendor On-Site Work​​
December 1, 2015​​ PAAMCO Project Update: Research Management System Vendor Demo December 17th​
November 24, 2015​​ PAAMCO Project Update: Vendor Selected, System Named​
July 28, 2015 PA​AMCO Project / Web Launch Announcement

​​PAAMCO ​​Project Scope

The components within the PAAMCO Project Scope are listed below and displayed within the diagram.

Components outside of the scope diagram area reflect the intent to expand integration points with other institutional systems beyond what exists with the research administration systems today.

​​Pre-Award (PA)
Proposal and budgeting syst​em that replaces PDS and improves proposal preparation, data collection and submission

​​Award Management (AM)
Award Management System that provides a way to manage award specific data separate from financial information

​​Agreements Management (AM)
Replaces current JROC tracking system to enhance management and reporting of agreements (clinical trials agreements, industry research contracts, incoming subawards, etc.)

​​Outgoing Sub-agreements Management (SUB)
Replaces current system and improves outgoing sub-agreement management

​​Conflict of Interest (COI)
Solution to standardize and coordinate processes of the 4 WUSTL COI offices (research, institutional, continuing medical education (CME), and clinical) to reduce administrative burden for faculty and staff

​​Electronic Document Management (PA, AM, SUB, COI)
Auxiliary functionality relative to each of the modules providing the ability to associate and store supporting documentation

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click to enlarge​​

Note: Post-award activities are not in the scope of this project​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​

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