Last updated October 14, 2020

See Washington University’s Fall Plan page for university-wide guidance on visitors. You will need to scroll down to the Travel & Visitors section.

A new public-facing screening option has been created for mission-critical visitors to the Medical and Danforth campuses. All campus visitors, who do not have a WUSTL Key, are expected to participate in this screening before arrival and show results at screening stations, or if asked.

School of Medicine

Please see the Medical Campus COVID-19 Updates for specific information on key resources, health and safety requirements, and preparing for a return to campus.

Research Mission Critical Visitors to the Medical Campus

Visitors who will be participating in research will be allowed on the Medical Campus when an on-campus presence is necessary to fulfill the mission. Before the visitor arrives on campus, approvals from the appropriate unit/person (as described below for each type of visitor) should be obtained for bringing the visitor to campus. In addition, the visitor must use the WashU Visitor Access Screening tool each day before arriving to campus.

Long-term visitors: These visitors should be entered into our system as visiting scientists and treated as WashU personnel with respect to all on-campus health requirements. Plans should be written, and if sharing space with research groups or core facilities, the visitor must be incorporated into the plans. Plans for the visitor must be submitted to the department for review and approval.  Examples of appropriate long-term visitors include:

  • Research collaborators who come to campus to work with WashU researchers. The work must be done on campus due to access to equipment, specimens, special technologies or techniques.
  • Visiting researchers who must be on campus to do their work, to qualify for their funding, or are part of an exchange program. These visitors may require access to equipment, materials or community groups.

Short term visitors (most commonly here for a portion of a day but could include those coming to campus for multiple days): These visitors will not be entered into our system as visiting scientists. They must have a host who will be responsible for ensuring that the visitor follows our public health guidelines – e.g. is appropriately screened before arriving on campus, does not come to campus when experiencing symptoms of COVID, wears a mask, and remains physically distant from others. For most situations, and because some buildings on the medical campus require key card access, the visitor should be escorted. The justification for the visitor, plans for how visits are managed, and an assignment of who is responsible for the visitor should be submitted and reviewed by the department. For each type of visitor, the approver of the plan, generally the department chair, is indicated within the brackets [ ] for each type of visitor. For some types of visitors, each individual visitor does not have to be reviewed/approved, rather a generalized plan for the visitors, which should include the expected volumes, should be submitted. For example, for human subjects research where participants have to come to campus, a plan should be developed and submitted to the department chair that includes information on how the subjects will arrive on campus, be screened, be escorted or get access to the appropriate buildings, who will be responsible for the research participants and ensuring that they are aware of our safety protocols, as well as the expected number of participants per day or per week.

  • Vendors of specialized services or equipment. When they must be on campus to install, repair or service equipment or other critical facilities, train personnel on how to use the equipment, or are placing equipment for demo purposes. [The host should notify the department about the visitor]
  • Participants in human research studies when the research requires an in-person visit. [The protocol for handling these visitors, along with the estimated number should be included in the research plans that are reviewed and approved by department – approval for each individual participant does not need to be obtained]
  • Non-WashU researchers approved by the Facility Directors to use a WashU research core facility on a fee for service basis. If here for extended periods, the visitor could be considered a visiting researcher as described above. [Facility Directors should have a plan for visitors that is reviewed and approved by the department]
  • Some finalists for research positions, including faculty, post-docs, and staff [require department review and approval]. Initial interviews should be done remotely.
  • Site visitors, inspectors or reviewers for University or Campus-wide compliance, accreditation, grants, institutes, or centers, if the agency/organization is unwilling or unable to switch to virtual visits. E.g. AAALAC accreditation (for research animal facilities) requires an in-person tour and inspection of all of our facilities; the NRC (Nuclear Regulatory Commission) does in person inspections of our laboratories and facilities that use radiation; some large grants that require an in-person site visit. [Require VCR review and approval]
  • Site visitors or reviewers for departments, programs or individual projects when the review cannot occur remotely. This might include specific projects, grants, centers and institutes [require department review and approval; The SCC, ICTS, IPH, and the IRCs should obtain Dean’s office approval].

Research Mission Non-critical Visitors

Mission non-critical visitors are currently not allowed on campus. This policy will be re-evaluated every few months. Such visitors include:

  • External seminar/colloquia speakers
  • Symposia/conferences/workshops with non-WashU attendees
  • Vendors – cold calls by vendors, or scheduled discussions of equipment, supplies or services (including publishers) that could be done remotely.
  • First round applicants for research positions (not finalists) – faculty, post-docs, research staff.  

Note that this guidance is specific for research mission critical visitors, and does not encompass guidance for other the other missions (educational and clinical).

Danforth Campus

Please see the Danforth Campus Visitor Protocol (Fall 2020) for specific information related to the visitor approval process, daily screenings, and visitor logs.

Research- and Scholarship- Mission critical visitors to the Danforth Campus

Visitors to our campus who will be participating in research or scholarship activities will be allowed on the Danforth campus when an on-campus presence is necessary to fulfill the mission. Before the visitor arrives on campus, approvals from the appropriate person (as described below for each type of visitor) should be obtained for bringing the visitor to campus. In addition, a screening process for visitors is being developed that should be followed.

Long term visitors: These visitors could be entered into our system as visiting scientists/scholars and treated as WashU personnel with respect to all on-campus health requirements. Plans should be written and submitted to departments, and if sharing space with research groups, the visitor must be incorporated into the research group specific plans. Departments will review, and make recommendations to dean regarding approval of the visitor. 

  • Research collaborators who come to campus to work with WashU researchers and scholars. The work must be done on campus due to access to equipment, collections, specimens, special technologies or techniques.
  • Visiting scholars/researchers who must be on campus to do their work or to qualify for their sabbatical/funding. May require access to materials or community groups
  • Scholar exchange programs (including international when possible)
  • Visiting artists/practitioners

Short term visitors (most commonly here for a portion of a day, or a few days): These visitors should have a host who will be responsible for ensuring that the visitor follows our public health guidelines – eg. is appropriately screened, does not come to campus when experiencing symptoms of COVID, wears a mask, and remains physically distant from others. For most situations, since buildings on the Danforth campus require key card access, the visitor should be escorted. The justification for the visitor, plans for how visits are managed, and an assignment of who is responsible for the visitor should be submitted and reviewed by departments.

For each type of visitor, the approver of the plan, generally the department chair or dean, is indicated within the [ ] in the list below. For some types of visitors, each individual visitor does not have to be reviewed/approved, rather a generalized plan for the visitors, which should include the expected volumes, should be submitted. For example, for human subjects research where participants have to come to campus, a plan should be developed and submitted to the department chair that includes information on how the subjects will arrive on campus, be screened, be escorted or get access to the appropriate buildings, who will be responsible for the research participants and ensuring that they are aware of our safety protocols, as well as the expected number of participants per day or per week.

  • Vendors of specialized services or equipment. When they must be on campus to install, repair or service equipment or other critical facilities, train personnel on how to use the equipment, or are placing equipment for demo purposes. [require department approval]
  • Participants in human research studies when the research requires an in-person visit. [included in the research plans that are reviewed and approved by department and/or dean]
  • Non-WashU researchers approved by facilities managers who use WashU research facilities on a fee basis. If here for extended periods, could be considered a visiting researcher as described above [facility managers should have a plan for visitors that is reviewed and approved by dept].
  • Prospective graduate students – subset of admitted/finalist students who want to visit in order to decide on where to enroll. [require dean review and approval]. Initial interviews should be done remotely.
  • Finalists for research positions, including post-docs [require department review and approval]. Initial interviews should be done remotely.
  • Finalists for faculty positions [require dean review and approval]. Initial interviews should be done remotely.
  • Site visitors, inspectors or reviewers for University- or Campus-wide accreditation, grants, institutes, centers or compliance, if the agency/organization is unwilling or unable to switch to virtual visits. eg AAALAC accreditation (for research animal facilities) requires tour and inspection of all of our facilities; the NRC (Nuclear Regulatory Commission) does in person inspections of our laboratories and facilities that use radiation; some grants require an in-person site visit. [Require VCR or Provost review and approval]
  • Site visitors or reviewers for school, department, or individual projects when the review cannot occur remotely. This might include visual works, specific projects, grants, centers, institutes [require dean review and approval].
  • Workshops or other in-person activities that are critical for professional development or career advancement and are limited in size [require dean review and approval].

Mission non-critical – should be re-evaluated every few months based on what we have learned from our experiences with in person interactions, classes, dining and housing as well as availability of rapid, accurate testing.

  • External seminar/colloquia speakers
  • Symposia/Conferences with non-WashU attendees
  • Vendors – cold calls by vendors, or scheduled discussions of equipment, supplies or services (including publishers) that could be done remotely.
  • First round applicants (not finalists) – grad students, post-docs, research staff