About PAAMCO & RMS

About RMS

RMS, Wash​ington University’s new Research Management System, is under development through the PAAMCO Pro​ject. By June 2018, RMS will replace some of the University’s in-house developed research administration systems, including the pre-award Proposal Development System (PDS) and the Conflict of Interest (COI) Financial Disclosure System, and will add a new module for award management. In line with the new institutional IT Guiding Principles​, we selected infoEd​ as our vendor product solution. As reflected in the Timeline​, this entire project will take approximately 3 years, during which time we will engage faculty and staff stakeholders in the process.

Questions and feedback on ​RMS and the PAAMCO Project are welcomed and encouraged.

Document Library

Browse announcements and team member information in the PAAMCO Project box folder.

Go​​als

  • Enhance our ability to more effectively complete our work in certain key research administration systems by purchasing a vendor product which reflects more current technology.
  • Improve our ability to collect, store, analyze, and share data enabling us to report information about our research enterprise to improve collaboration, proposal preparation and strategic decision making.
  • Reduce the compliance and administrative burden of our faculty, department, school and central institutional staff.

Project Scope

The components within the PAAMCO Project Scope are listed below and displayed within the diagram.

Components outside of the scope diagram area reflect the intent to expand integration points with other institutional systems beyond what exists with the research administration systems today.

​​Pre-Award (PA)
Proposal and budgeting syst​em that replaces PDS and improves proposal preparation, data collection and submission​​Award Management (AM)
Award Management System that provides a way to manage award specific data separate from financial information

​​Agreements Management (AM)
 Replaces current JROC tracking system to enhance management and reporting of agreements (clinical trials agreements, industry research contracts, incoming subawards, etc.)

​​Outgoing Sub-agreements Management (SUB)
Replaces current system and improves outgoing sub-agreement management

​​Conflict of Interest (COI)
Solution to standardize and coordinate processes of the 4 WUSTL COI offices (research, institutional, continuing medical education (CME), and clinical) to reduce administrative burden for faculty and staff

​​Electronic Document Management (PA, AM, SUB, COI)
Auxiliary functionality relative to each of the modules providing the ability to associate and store supporting documentation

Note: Post-award activities are not in the scope of this project​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​

Timeline

January 2015

PAAMCO Project Initiation & Planning begins (target completion: September 2015)

​March/April 2015

RFP issued / Vendor responses received and evaluated

​June/July 2015

Vendor demos at WUSTL for subject matter expert group​​​ evaluation

August 2015

Vendor acquisition activities

October 2015

Contract finalized with vendor – infoEd Global
Complete Project Planning
PAAMCO Project Execution begins (target completion: June 2018)
PAAMCO Project kick-off with selected vendor (target date: October 1)

November 2015

​Conflict of Interest (COI) work stream begins (target completion: September 2016)

December 2015

PAAM Vendor webinar demo for product introduction to WUSTL community at large
COI Analysis & Design begins

January 2016

COI Build, Test & Train begins (target completion: September 2016)

April 2016

Pre-Award & Award Management (PAAM) work stream begins (target completion: September 2017)
PAAM Analysis & Design begins (target completion: June 2016)

July 2016

"PAAM Build, Test & Train begins (target completion: September 2017)

February 2017

COI into Production / Go Live

May 2017

SPIN into production / Go Live

July 2017

Sub-Award Management work stream begins (target completion: June 2018)
    • ​Sub-Award Mngt Analysis & Design begins (target completion: September 2017)

October 2017

  • Sub-Award Mngt Build, Test & Train begins (target completion: June 2018)

December 2017

  • PAAM project work completed

April 2018

  • PAAM into Production / Go Live
  • Sub-Award Mngt into production / Go Live

June 2018

  • PAAMCO Project Execution completed

July 2018

  • PAAMCO Closing process begins (target completion: August 2018)

August 2018

  • PAAMCO Project Complete