RMS, Washington University’s new Research Management System, is under development through the PAAMCO Project. By June 2018, RMS will replace some of the University’s in-house developed research administration systems, including the pre-award Proposal Development System (PDS) and the Conflict of Interest (COI) Financial Disclosure System, and will add a new module for award management. In line with the new institutional IT Guiding Principles, we selected infoEd as our vendor product solution. As reflected in the Timeline, this entire project will take approximately 3 years, during which time we will engage faculty and staff stakeholders in the process.
Questions and feedback on RMS and the PAAMCO Project are welcomed and encouraged.
Browse announcements and team member information in the PAAMCO Project box folder.
- Enhance our ability to more effectively complete our work in certain key research administration systems by purchasing a vendor product which reflects more current technology.
- Improve our ability to collect, store, analyze, and share data enabling us to report information about our research enterprise to improve collaboration, proposal preparation and strategic decision making.
- Reduce the compliance and administrative burden of our faculty, department, school and central institutional staff.
The components within the PAAMCO Project Scope are listed below and displayed within the diagram.
Components outside of the scope diagram area reflect the intent to expand integration points with other institutional systems beyond what exists with the research administration systems today.
Proposal and budgeting system that replaces PDS and improves proposal preparation, data collection and submissionAward Management (AM)
Award Management System that provides a way to manage award specific data separate from financial information
Agreements Management (AM)
Replaces current JROC tracking system to enhance management and reporting of agreements (clinical trials agreements, industry research contracts, incoming subawards, etc.)
Outgoing Sub-agreements Management (SUB)
Replaces current system and improves outgoing sub-agreement management
Conflict of Interest (COI)
Solution to standardize and coordinate processes of the 4 WUSTL COI offices (research, institutional, continuing medical education (CME), and clinical) to reduce administrative burden for faculty and staff
Electronic Document Management (PA, AM, SUB, COI)
Auxiliary functionality relative to each of the modules providing the ability to associate and store supporting documentation
Note: Post-award activities are not in the scope of this project
- PAAMCO Project Initiation & Planning begins (target completion: September 2015)
- RFP issued / Vendor responses received and evaluated
- Vendor demos at WUSTL for subject matter expert group evaluation
- Vendor acquisition activities
- Contract finalized with vendor – infoEd Global
- Complete Project Planning
- PAAMCO Project Execution begins (target completion: June 2018)
- PAAMCO Project kick-off with selected vendor (target date: October 1)
- Conflict of Interest (COI) work stream begins (target completion: September 2016)
- PAAM Vendor webinar demo for product introduction to WUSTL community at large
- COI Analysis & Design begins
- COI Build, Test & Train begins (target completion: September 2016)
- Pre-Award & Award Management (PAAM) work stream begins (target completion: September 2017)
- PAAM Analysis & Design begins (target completion: June 2016)
- PAAM Build, Test & Train begins (target completion: September 2017)
- COI into Production / Go Live
- SPIN into production / Go Live
- Sub-Award Management work stream begins (target completion: June 2018)
- Sub-Award Mngt Analysis & Design begins (target completion: September 2017)
- Sub-Award Mngt Build, Test & Train begins (target completion: June 2018)
- PAAM project work completed
- PAAM into Production / Go Live
- Sub-Award Mngt into production / Go Live
- PAAMCO Project Execution completed
- PAAMCO Closing process begins (target completion: August 2018)
- PAAMCO Project Complete