The Office of Technology Management pairs cutting-edge Washington University in St. Louis research with expertise to create a pipeline of opportunities to benefit society.
Topic: Contracts and Subagreements
Consortium Letter Template (Letter of Intent)
WashU is the Subrecipient Download an complete this document if WashU is a subrecipient: Washington University is Sub [DOC] WashU is the Pass Through Entity (PTE) ( i.e. Prime) Provide this document to all subrecipients for all sponsors, except foreign subrecipients on NIH projects (see below): Washington University is Prime [DOC] Provide this document to all […]
Subaward Process Summary
Download the Subaward Process Summary [PDF].
Determine Funding Type When Issuing Subawards
There are several funding mechanisms available to use when issuing subawards. The appropriate mechanism may be dependent upon the scope of work. The scope of work needs to provide sufficient detail to understand when payments shall be made. Cost Reimbursable Example: when the collaborator is performing experiments, and the costs are for salary and materials, […]
Sample Scopes of Work
Download the Sample Scopes of Work [DOC] for sample statement of work language for fixed price and fixed fee subawards.
Subrecipient Monitoring Checklist
Download the Subrecipient Monitoring Payment Checklist [PDF]
Navigate Material Transfer Agreements
For information on navigating Material Transfer Agreements, see the Office of Technology Management’s website.
Carryforward Request Letter
Download the Carry Forward Cover Letter Template (DOC).
Navigate Federal Contracts at the Post-Award State
Financial All federal contracts are set up in Sponsored Project Accounting (SPA) funds and follow normal post-award processing through OSRS/SPA. Federal F&A rates will apply. Contracting Officer’s Authorizations (COAs) After a federal contract is fully executed, there may be a need to request permission from the federal Contract Officer for certain activities. Requirements for prior […]
Navigate Federal Contracts at the Award State
General Award Process Overview FAR Contracts always require at least some negotiation before an award can be accepted by the University. JROC will perform a comprehensive review of the award, including the terms and conditions incorporated by reference to specific FAR clauses. Unlike a grant which is often complete upon receipt, the time it takes […]