Created 08/2006
Revised 11/2015
Only After JIT request is received (via email, letter or telephone call) from NIH:
Generally, a JIT requests asks for the information found at: http://grants1.nih.gov/grants/peer/jit.pdf
Principal Investigator (or PI’s designee) will:
- Log on to eRACommons at https://commons.era.nih.gov/commons/
- Click on the “Status” at the top and select “Just In Time” on the left
- Search by Grant number, PI name etc.
- Click on the “JIT” link under the “Action” column
- Import or enter the required information:
- Import in PDF the Other Support information
- Enter IACUC approval date, if applicable
- Enter IRB approval date, if applicable
- Note: option to enter approval dates is only available when animals and/or humans are being used
- Upload Human Subjects Education Letter, if applicable
- Press the SAVE button
- Click “View Just In Time Report” to make sure everything looks as intended
- The Department Administrator should review for accuracy and send copy of Just In Time Report to OSRS along with applicable IACUC and IRB approvals
- Note: OSRS does not receive automated emails from eRACommons when the JIT is uploaded. It is up to the Department Administrator to email his/her Grant Analyst
OSRS Review:
- A Grant Analyst from OSRS will review the hard copy and verify information
- Applicable human/animal subjects approval dates
- Human Subjects Education letter for key people
- Other Support for key people:
- OSRS will look at anticipated effort for JIT grant and active grant effort to confirm it is less than or equal to 12CM. Anything over 12CM should have overlap statement; do not need to count K awards
- If changes are needed, the Grant Analyst will contact the Department Administrator, so that the PI or designee can update and save information on eRACommons
- The Department Administrator will contact the Grant Analyst the after changes are made
- When no changes are needed, the Grant Analyst will log in to eRACommons to verify and submit
- The Grant Analyst will receive email confirmation from eRACommons and forward to the Department Administrator