Office of Sponsored Research Services Roles and Responsibilities

Unit Role
Principles, Standards, and Guidance
Education and Awareness
Administration and Management
Institutional Oversight
Monitoring
Noncompliance
Coordination Among Entities
Records and Reporting

Unit Role

The Office of Sponsored Research Services (OSRS) reviews, approves, and provides institutional signature for university-wide proposals, awards, and contracts as these documents relate to sponsored research. In addition, the Office of Sponsored Research Services is responsible for monitoring of compliance with Federal regulations and University, School of Medicine, and sponsoring agency policies and procedures regarding the management of non-financial aspects of sponsored research programs. Inasmuch, the Office of Sponsored Research Services functions as a liaison between sponsors and the Principal Investigator in matters of policy, procedures, and regulations and provides communication, education, and training on proposals, awards, and contracts to the Washington University research community.

The Office of Sponsored Research Services serves the University research committee. OSRS is comprised of one pre-award Sponsored Research Team and one Contract Negotiation Team (with the Center for Clinical Studies). The Rese​arch Contracts Team at WUSTL, OSRS, also coordinates export controls and services/licenses as appropriate. See Export Controls.

The Office of Sponsored Research Services reports to the Associate Vice Chancellor for Research Administration.

Principles, Standards, and Guidance

  • Provides direction and assistance to help assure appropriate interpretation and implementation of Federal regulations and University, School of Medicine, policies and procedures.
  • Develops and implements institutional policies and procedures to help assure compliance with Federal export control regulations related to sponsored research activities.
  • Provides input to Sponsored Projects Accounting (SPA) to aid in the formulation, implementation, and interpretation of policies and procedures for various cost and budgetary issues in accordance with Federal regulations and University, School of Medicine, and sponsoring agency policies and procedures.

Education and Awareness

  • Communicates information about sponsors and funding opportunities to faculty and deans to support faculty research interests and institutional goals and objectives.
  • Partners with SPA to provide training to researchers and staff on the appropriate stewardship of non-scientific project-related activities.
  • Develops and implements educational programs and tools to assist researchers and staff to comply with Federal regulations and University, School of Medicine, and sponsoring agency policies and procedures related to various aspects of sponsored research administration (e.g. export controls, proposal writing, proposal submission, and award management).
  • Maintains web-based systems to assist faculty in finding funding opportunities and to assist in finding partners for research collaborations including core facility information.

Administration and Management

  • Represents the University to Federal regulatory agencies.
  • Serves as liaison between the Principal Investigator and the sponsoring agency during the proposal, award, and project management stages of the sponsored research project.
  • Coordinates with Sponsored Projects Accounting to help ensure that sponsored research projects are administered in accordance with Federal regulations and University, School of Medicine, and sponsoring agency policies and procedures.
  • Reviews and approves contract budgets and proposals.
  • Establishes accounts for all sponsored research awards.
  • Negotiates acceptable terms and conditions with sponsors who award contracts to the university.
  • Prepares and issues sub-recipient agreements as necessary.
  • Assists in the development of subcontracting plans for large federally funded contracts.
  • Provides guidance to help ensure that the appropriate facilities and administrative cost rates are requested and utilized.
  • Provides guidance to help ensure the acceptability of language in sponsor proposal guidelines and award documents.
  • Establishes cost sharing accounts, as applicable.
  • Develops and maintains electronic systems related to proposal development and award administration.
  • Assists in the Limited Proposal Submission process for governmental sponsors.
  • Provides proposal development services for large-scale interdisciplinary and strategic research initiatives.

Institutional Oversight

  • Endorses proposals and other sponsor-related documents that require an authorized institutional official to certify adherence and compliance with various terms and conditions associated with research administration.
  • Reviews all incoming awards for accuracy and acceptability of terms and conditions.
  • Verifies that all applicable compliance approvals have been obtained prior to establishing an internal funding account.
  • Provides institutional signature for project closeout issues when required by sponsoring agency (e.g., transfer reports, invention and patent reports, and relinquishing statements).
  • Reviews and approves account actions as required by award terms and conditions.
  • Reviews and approves proposal budgets and certifies compliance with Federal regulations and University, School of Medicine, and sponsoring agency policies, procedures, and guidelines.

Monitoring

  • Monitors and imposes restrictions on international exchanges of information, items, and/or activities if required by law.
  • Reviews proposals to help assure that research can be performed in compliance with Federal regulations and University policies and procedures related to export controls.
  • Monitors compliance with regulatory requirements on sponsored research projects.

Noncompliance

  • Assists in resolving instances of noncompliance associated with sponsor-related activity.
  • Supports and endorses cooperation with University compliance and monitoring efforts and reports instances of noncompliance to the appropriate compliance office.

Coordination Among Entities

  • Coordinates with the Human Research Protection Office (HRPO) to help ensure that sponsored research proposals are in compliance with Federal and State regulations and University and sponsoring agency policies and procedures instituted to protect the rights and welfare of human research participants.
  • Coordinates with the Disclosure Review Committee (DRC) to help ensure that disclosure requirements are satisfied at proposal submission in accordance with Federal regulations and University and sponsoring agency policies and procedures.
  • Coordinates with the DRC to help ensure that financial conflicts of interest are disclosed and effectively managed, reduced, or eliminated prior to award activation.
  • Coordinates with the Institutional Animal Care and Use Committee (IACUC) to help ensure that sponsored research proposals are in compliance with Federal regulations and University and sponsoring agency policies and procedures instituted to assure the humane use and care of animals in research projects.
  • Coordinates with the Environmental Health and Safety Office (EHS) to help ensure that sponsored research proposals are in compliance with Federal, State, and local regulations and University and sponsoring agency policies and procedures instituted to protect the health and safety of research participants, personnel and the environment.
  • Partners with the School of Medicine and the Center for Clinical Studies to support faculty engaged in research University wide.

Records and Reporting

  • Serves as authorized institutional point of contact for late technical reports notices.
  • Reports any conflicts of interest and their resolution to the sponsoring agency in accordance with Federal regulations and University and sponsoring agency policies and procedures.
  • Monitors web sites of agencies with technical report tracking databases.
  • Serves as point of contact for a variety of institutional reports regarding research proposals, awards, and other key statistics.